RULES & REGULATIONS
Event Management: ST Media Group International is the sole organizer and manager of Hospitality Match (HM) herein referred to as “Event Management.”
Cancellation Policy: The Event Management reserves the right to cancel any sponsorship if the participating company fails to perform, meet, or observe any term or condition of this agreement and the said company will not be entitled to any refund. If a sponsoring company desires to cancel their sponsorship, they must send written notice to Event Management stating the reasons for cancellation. No refunds will be given. If the Event or any part thereof is prevented from being held, because of war, fire, strike, governmental order, act of God or other cause beyond the control of Event Management, the refund of sponsor fees to the sponsoring companies shall be at the discretion of Event Management.
Badges & Registration of Personnel: Admission to the Event is by badge only. These identification badges are not transferable.
Solicitors: Soliciting of business will be permitted by Event sponsors only. Distribution of advertising material and/or soliciting of orders in the interest of business by representatives of firms who are not Event sponsors is strictly forbidden.
Photographs and Videos: The sponsoring company agrees that Event Management may take photographic or videographic images of the Event and may use this for any promotional or other commercial use by Event Management.
Other Events: Sponsoring companies will not promote, provide transportation, or otherwise draw attendees away from the Event to a local showroom or hospitality suite or any non-Event area during Event hours. Such activities during non-Event hours are allowed, given prior permission from Event Management.
Liability and Insurance: Event Management assumes no liability whatsoever for loss or damage, through any cause, of goods, exhibits, or other materials owned, rented, or leased by the sponsor. The sponsor shall indemnify Event Management and the Event facility against, and hold them harmless from any complaints, suits, or liabilities resulting from negligence of the sponsor in connection with the sponsor’s use of a display or equipment in the Event.
Observance of Laws and Rules: All sponsoring companies shall abide by all applicable laws, ordinances, rules and regulations, all rules of the Event facility, all union regulations, and shall obtain all necessary permits or licenses at its own expense (e.g., hazardous materials handling permits).
Hotel Room Reservation: Hospitality Match will make Reps room reservation for three  nights. Sponsor will be responsible for hotel room cancellation fees or early departure fees if made after cancellation deadline.
One-to-One Meetings: Each supplier will be provided  6’x30” table with chairs. Display space is limited to 6’x30” tabletop only and does not include surrounding floor space or replacement furniture.